National Membership Month

Annual Initiative to highlight best practices in retention, reclamation and recruitment. Over 3,500 members participated over the last three years in various activities to stimulate and enrich members’ knowledge base.

• Debut – June 2015
• 2nd installment – October 2016
• 3rd installment – September 2017

June 2015 Flyer

October 2016 Logo

September 2017 Logo

National First Anti-Basileus Report Card Survey – (First time done)

Created a measuring tool to provide feedback from the membership on the job performance of this officer. First disseminated at the end of the 2014-2015 fiscal year. A second survey was created and disseminated to the membership at the end of the 2016-2017 fiscal year. The feedback was key in improving the services which the National First Anti-Basileus provides daily to the membership.

Going Green –  Electronic Conversion of MIP Forms and Letters -Phase 1

Hired a programmer to convert the forms and letters below to electronic versions. All forms were tested and instructions created by the National First Anti-Basileus before the roll out. (Payment for this initiative was paid for by the National First Anti-Basileus)

The Personal Touch Campaign – (Signature Initiative) 

Customized letters to the sisterhood

• Created a customized “Welcome letter” which was sent to new members inducted into Zeta – commenced September 2015. Over 4000 letters were sent.
  

• Created customized “Holiday Letters” (Christmas and New Year) which were sent to new members inducted into Zeta – commenced December 2015. Over 900 letters were sent.
  

• Created a customized “Thank You Holiday Letter” which was sent to all MIP Coordinators and Undergraduate Advisors who assisted in helping Zeta to grow – commenced December 2015. Over 300 letters were sent.

• Created a customized “Founders’ Day Graphic” which was sent to new members inducted into Zeta – commenced January 2016. Over 250 graphics were sent.
  

• Created a customized “Congratulatory Letter” to graduating Sorors who completed the Transition Your Talents Survey. Over 275 were sent.

• Created a customized “Zetaversary Letter” which are being sent to new members on their first anniversary starting from the 2015-2016 fiscal year. Over 500 letters were sent.

• Welcome Letter

• Holiday Letter

• New Year Letter

• First Anniversary Letter

2015 – 2017 Reclamation Campaign

Developed three successful Reclamation Campaigns where over 2,900 inactive members came back home to Zeta.

2015 Logo

Personal Touch Campaign – Signature Initiative

Reclamation graphic sent to over 910 inactive members from the office of the National First Anti-Basileus for the 2015 Reclamation Drive

Anti-Basileus for the 2015 Reclamation Drive

2016 Logo

Reclamation graphic and letter sent to over 905 inactive members from the office of the National First Anti-Basileus for the 2016 Reclamation Drive.

2017 Logo

2017 Reclamation graphic and accompanying letter sent to inactive members from the office of the National First Anti-Basileus.

2017 Reclamation letter sent to over 544 inactive members from the office of the National First Anti-Basileus.

Transition your Talents Campaign – Phase 1

Encouraging undergraduates to transition into graduate chapters. Debuted the well-received “Transition your Talents” iMovie at the 2016 Boulè Awards Banquet. The iMovie highlighted 50 new graduates who successfully transitioned into Graduate chapters. (First time done)
Created a customized “Congratulatory Letter” which was sent to newly graduated Sorors who filled out the new Transition Survey along with a specially designed graphic.

The Personal Touch Campaign – (Signature Initiative)

Customized letters to the sisterhood

• Created a customized “Welcome letter” which was sent to new members inducted into Zeta – commenced September 2015. Over 4000 letters were sent.
• Created customized “Holiday Letters” (Christmas and New Year) which were sent to new members inducted into Zeta – commenced December 2015. Over 900 letters were sent.
• Created a customized “Thank You Holiday Letter” which was sent to all MIP Coordinators and Undergraduate Advisors who assisted in helping Zeta to grow – commenced December 2015. Over 300 letters were sent.
• Created a customized “Founders’ Day Graphic” which was sent to new members inducted into Zeta – commenced January 2016. Over 250 graphics were sent.
• Created a customized “Congratulatory Letter” to graduating Sorors who completed the Transition Your Talents Survey. Over 275 were sent.
• Created a customized “Zetaversary Letter” which are being sent to new members on their first anniversary starting from the 2015-2016 fiscal year. Over 500 letters were sent.

The Keys to Membership News Brief

• Semi-annual news brief from the office of the National First-Anti Basileus
• Six (6) comprehensive issues have been published and disseminated to the sisterhood since January 2015 and viewed by over 8,840 members.

• Inaugural Edition

• 2nd Edition

• 3rd Edition

• 4th Edition

• 5th Edition

• 6th Edition

1st Proposal

Developed a proposal for a stand-alone system for processing MIP applications online. The proposal was submitted to the National Executive Board in January 2015 and was placed on hold until Avectra completes work on building a new database. (Status still Pending)

2nd Proposal

Developed a proposal for placing the MIP Course of Study online. The proposal was submitted to the International Grand Basileus in June 2016. (Status Pending)

Status updates

• The International Grand Basileus approved the concept in September 2016.
• Over the course of several months, three LMS companies were vetted by the National First Anti-Basileus. The best proposal was chosen to present to the International Grand Basileus which she approved in December 2016
• After four months of meetings with the National Membership Committee, a project spreadsheet was completed. This spreadsheet was broken out by week with subcategories of topics in each week. Suggestions were highlighted regarding what the members wanted to see created which would be visually appealing through an e-learning course for our aspirants. (Started March 2017, completed June 2017)
• Three Instructional Design firms were vetted by the National First Anti-Basileus and the best proposal for the scope of work required and price estimates were submitted to the International Grand Basileus in June 2017 for review.
• Scheduled a meeting for August 15, 2017 to review the SOW (Statement of Work) with the instructional design rep, the International Grand Basileus and the National First Anti-Basileus.

3rd Proposal

Submitted a proposal to the International Grand Basileus in October of 2015 for an Audio History Book – Proposed Title: “A Journey Through the Decades… Zeta Then and Now”. This proposal was approved in March 2016 by the International Grand Basileus and included the suggested companies to handle the recording and replication.

Status Update

The final script was submitted to the International Grand Basileus for her review in August 2017.

• Created and organized the first Christmas International Tele Town Hall for our overseas Sorors Two special editions of the Tele Town Hall were created especially for our overseas Sorors to attend and receive firsthand updates on the State of the Sorority from the International Grand Basileus and several elected and appointed officers. (December 2014) (Members from Germany, Belgium, London, Japan, Abu Dhabi, Korea were on the calls)
• Guest moderator for the first Tele Townhall 2017 Global Day of Service on Monday January 16, 2017, sponsored by the Centennial Commission.
• National Liaison to the National Military Advisory board
  1. Instrumental in working on the MOU (Memo of Understanding) between Zeta and Women’s Veterans Rock in 2015 which is a limited partnership that will end in 2020 culminating our 100th anniversary and Women’s Veterans Rock 10-year anniversary.
  2. Assisted with the development/concept of National Military Appreciation week. Also served as the Mistress of Ceremonies and assisted in organizing the 2nd year Gala Celebration to launch the 2015 National Military Appreciation week on November 7, 2015. Zeta presented $25,000.00 to Women’s Veterans Rock at this affair.

Vendor Acquisition

• Responsible for working closely with the Orlando St. John’s Boutique Store Management to bring the high-end clothier to the 2016 Grand Boulè in Orlando, Florida.
• Currently working with the VP in charge of merchandising at St John’s head office to finalize the details for bringing the Boutique to Boulè 2018.

Zeta Phi Beta Sorority, Incorporated is the 1st Greek Letter Organization that St John’s has participated with on a National Level by bringing their Boutique store to a National Convention.